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President's Files | White House Central Files | Staff Office Files

President's Files

Staff Secretary's File
This file includes one series titled the Presidential Handwriting File, which is actually materials from the President's outbox, complete with the President's handwritten annotations. Not all of the items President Carter saw are included (it is particularly weak on foreign and military policy), but the series is the most accurate reflection of the President's daily paperwork. The series is arranged chronologically. 125 linear feet.

Susan Clough File
Susan Clough served as personal secretary to Jimmy Carter for many years, including the period he was President. She retained material that she was instructed or believed might be of recurring interest to the President. 26 linear feet.

Plains File
In December, 1982, President Carter transferred to the Carter Library staff this material which he had taken from the White House back to his home in Plains. Presumably used in writing Keeping Faith, most of this material consists of briefing books and correspondence. 17 linear feet.

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White House Central Files

The White House Central Files consist of material filed by the approximately 25 professional staff members in what is currently known as the White House Office of Records Management. Most offices in the White House utilized the White House Central Files for some of their filing. Modified through the years by the Central Files staff, the filing system is complex but easy to use.

White House Central Files Subject File
The Subject File is the primary filing system of the White House Central Files. The alphanumeric filing scheme allows a document and related attachments to be filed under the subject heading most appropriate for the document, while cross-reference copies of just the first page are placed in other subject categories or the Name File.

The primary subject categories and amount of material they contain are listed below. There are normally many numerical sub-categories within these primary subject categories that facilitate the location of a document on a particular topic.

List of Subject Categories
AgricultureAG3' 7"
Atomic/Nuclear EnergyAT1' 8"
Civil AviationCA9'11"
CommoditiesCM5' 0"
CountriesCO28' 4"
DisastersDI6' 5"
EducationED1' 6"
Federal AidFA7' 7"
Federal GovernmentFE2'10"
Federal Government-OrganizationsFG98'11"
FinanceFI14' 3'
Foreign AffairsFO21' 8"
GiftsGI3' 3"
HealthHE8' 4"
HolidaysHO8' 7"
HousingHS1' 0"
Human RightsHU7' 6"
Immigration-Naturalization IM1'10"
Indian AffairsIN1' 3"
InsuranceIS1' 5"
International Organizations IT4'10"
InvitationsIV14' 4"
Judicial-Legal MattersJL6' 3"
Labor-ManagementLA4' 7"
LegislationLE1' 7"
Local GovernmentsLG13' 4"
Medals-AwardsMA6' 4"
Meetings-ConferencesMC6' 7"
MessagesME25' 2"
National Security-Defense ND22' 4"
Natural ResourcesNR8' 6"
Outer SpaceOS5"
Parks-MonumentsPA1' 3"
Personnel ManagementPE5'10"
Political AffairsPL4' 2"
Postal AffairsPO7"
President (Personal)PP34' 6"
Procurement-DisposalPQ1' 2"
Public RelationsPR37' 5"
PublicationsPU2' 0"
Real PropertyRA1' 1"
Recreation-SportsRE1' 5"
Religious MattersRM9"
Safety-Accident Prevention SA8"
SciencesSC1' 5"
Social AffairsSO2' 6"
SpeechesSP12' 6"
States-TerritoriesST8' 7"
TradeTA13' 1"
TransportationTN2' 9"
TripsTR14' 6"
Veterans AffairsVA1'11"
WelfareWE5' 8"
White House Administration WH3' 8"

White House Central File Name File
The Name File contains primarily cross-references into the Subject File. It is arranged alphabetically by name of individuals and organizations. A single document may appear several places in the Name File, cross-referenced by name of author of the document and by names of people and organizations mentioned in the document. This file is processed only on request. Please contact the Library with your requests for names to be processed prior to coming to do research. 1564 linear feet.

Social Office File
This is the White House Office of Records Management's separate file for Mrs. Carter's office. It includes separate Subject, Name, and Oversize Attachment files. 140 linear feet. Unprocessed and not available for research.

Weekly Presidential Mail Sample
These items were selected by employees of the White House Correspondence Office from letters sent to the White House by the general public. The letters were sent to the President on an irregular basis, usually in groups of fewer than 10 letters at a time. They are now arranged chronologically, with President Carter's responses attached. One linear foot eight inches.

Chronological File
The Chronological File is the location for a copy of each official action signed by the President. Seven linear feet.

Correspondence Tracking
The White House Correspondence Tracking System (C-Track) was instituted in the White House in 1979. Made possible by computer technology, the system was intended to track the response to correspondence from the time a letter was received in the White House Correspondence Office until it was answered by White House offices or government agencies. Retrieval of individual pieces of correspondence was facilitated because each of the incoming letters tracked in this manner was given a unique identification number by which the incoming letter, outgoing response, and memorandum concerning the correspondence were filed.

Only incoming mail that was deemed worthy of the expense of tracking was entered into the Correspondence Tracking system. Some of the incoming correspondence is from government agencies, but most is not, and no internal White House memorandum was assigned an original identification number. White House memorandums are often attached to the incoming and outgoing correspondence when those memorandums concern the response to the correspondence.

The items are filed by identification number, but access is facilitated by subject and name indexes. 118 linear feet.

Oversize Materials
Characterized by the White House Office of Records Management as "On the Shelf," "Oversize Attachments," and "Confidential File Oversize Attachments," these files included several hundred more feet of material when they were transferred from the White House to the Carter Library. However, many of the items have been removed and integrated with the Staff Office Files of the office that originally sent the material to the Office of Records Management. Approximately 500 linear feet. Some processed on request, but most unavailable pending processing as part of various Staff Office Files.

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Staff Office Files

Domestic Policy Staff
The open material consists of the files of Stuart Eizenstat, Assistant to the President for Domestic Affairs and Policy, and the files of three "issues clusters" (as this office was organized): the Special Projects Cluster; several series of the Government Reform Cluster; and the Civil Rights and Justice Cluster. The Domestic Policy Staff was responsible for analyzing and coordinating policies developed by federal agencies. These files also contain material on foreign policy issues that had domestic aspects, such as international trade and economics. 1,300 linear feet of material, 285 feet available for research. The balance is unprocessed and not available for research.

National Security Adviser
Zbigniew Brzezinski served as National Security Adviser throughout the Carter administration. Virtually all of this material is security classified and deals with American foreign and military policy. 750 linear feet. Only a small portion of this collection is open for research.

Press Office
Currently available Press Office material consists of the files of Jody Powell, Rex Granum, the Press Advance Staff, Ray Jenkins, and Dale Leibach. Press Secretary Jody Powell headed the office throughout the administration. Responsibilities of the office included speaking officially for the administration, coordinating daily press briefings, issuing copies of President Carter's official statements, scheduling the President's interviews with the media, dealing with the press, and coordinating logistics for press travel. 600 linear feet; 183 feet available for research. Balance unprocessed and not available for research.

Congressional Liaison Office
Frank Moore headed this office throughout the Carter administration. The office dealt with the House and Senate on proposed legislation, congressional oversight of the executive branch, and constituent requests. 200 linear feet. Unprocessed and not available for research.

Counsel's Office
Including the files of Counsels Robert J. Lipshutz and Lloyd Cutler and Deputy Counsel Margaret McKenna, the open material documents the activities of the leadership of the White House Office of Counsel to the President. The office provided legal advice to the President and White House staff; served as liaison to the Department of Justice and the legal counsels of government agencies; dealt with ethical matters, conflicts of interest, and security clearances concerning Presidential appointees and the White House staff; advised the President on official and personal legal affairs, legislation, and Supreme Court cases; and coordinated appointments to the federal judiciary. 400 linear feet; 61 linear feet available for research. The balance is unprocessed and not available for research.

Presidential Personnel Office
The Presidential Personnel Office facilitated the selection of Presidential appointees to positions throughout the federal government. 400 linear feet. Unprocessed, and not available for research.

Only the Presidential Daily Diary Office files are available from the Appointments/Scheduling/Advance Office. The Diary Office was responsible for recording names of participants in Presidential meetings, phone calls, and activities, thus accounting for the President's time on an almost minute-by-minute basis. This detailed Presidential schedule has both a name index and a meeting-type index. The Diary Office also produced time studies of the President's activities and developed hypothetical time use goals. 300 linear feet; 50 feet available for research. The balance is unprocessed and not available for research.

First Lady's Staff
This material is divided into two large portions. A filing system similar to the White House Central File was utilized for some material. The other portion is arranged as staff office files. 300 linear feet. Unprocessed and not available for research.

Chief of Staff
Only the files of Hamilton Jordan, his deputy, Landon Butler, and Stephen Selig have been opened. Jordan served as Assistant to the President until 1979, when he was named Chief of Staff. He left the White House in May 1980, to run the Carter-Mondale Reelection Campaign. Jordan's files, created during Jordan's service in the White House, reflect his role as political adviser to the President, particularly in the selection of high-level executive branch personnel. After being named Chief of Staff, Jordan also coordinated communication between the White House staff, Cabinet members, and Congress. 250 linear feet; 80 linear feet available for research. Balance unprocessed and not available for research.

White House Office of Administration
The responsibilities of this office included managing the Military Office and the White House operating units [such as Presidential Correspondence, Travel, Accounting, and Personnel]; overseeing the preparation, administration, and certification of the White House Office and Executive Residence budgets; acting as the liaison with former Presidents and their families; and completing special projects assigned by the President. The material currently available for research consists of the files of Hugh Carter, the head of the office. 250 linear feet; 60 feet available for research. The balance is unprocessed and is not available for research.

Council of Economic Advisers
Charles Schultze headed the Council of Economic Advisers throughout the Carter administration. These files come from the offices of members of the CEA and from staff offices. 250 linear feet. Unprocessed and not available for research.

Cabinet Secretary and Assistant for Intergovernmental Affairs
Jack Watson served first in this capacity, followed by Gene Eidenberg. This office was responsible for White House liaison with Cabinet members and with governors and mayors and other local government officials. 240 linear feet. Unprocessed and not available for research.

Special Assistant for Consumer Affairs
From April, 1977, to the end of the administration, Esther Peterson served as Special Assistant to the President for Consumer Affairs. She acted as consumer spokesperson and advocate and advised the President on consumer matters. 95 linear feet. Unprocessed and not available for research.

Assistant for Public Outreach
Anne Wexler joined the White House staff on May 1, 1978, to involve interest groups and individuals in the making and implementation of policy and to develop and administer efforts to support Presidential priorities. 200 linear feet. Unprocessed and not available for research.

Special Assistant for Reorganization
On June 2, 1977, the President announced the appointment of Richard Pettigrew as Assistant to the President for Reorganization. He was to be the administrative officer of the Executive Committee on Reorganization. He was also to enlist public involvement in reorganization and analyze citizens' problems in dealing with the executive branch. 75 linear feet. Unprocessed and not available for research.

Presidential Speechwriters
These files consist of speech drafts, proclamations, press releases, press conference transcripts, briefing material, fact sheets, reports, correspondence, resumes, and printed material. Four of the series are shared office files and two are the files of speechwriters Jim Fallows and Achsah Nesmith. 67 linear feet.

Assistant for Public Liaison
Midge Costanza served from the beginning of the administration until her resignation in August, 1978, as White House contact for organizations and interest groups. 50 linear feet.

Special Assistant for Black Affairs
Louis Martin was responsible for liaison with the American black community. The files document this extensive communication and provide information on issues of concern to black Americans. 50 linear feet.

Special Assistant for Women's Affairs
Sarah Weddington joined the White House staff on October 22, 1978. Originally designated to work on issues of interest to women, in mid-1979 Weddington's role was expanded to include liaison with the Democratic National Committee and other political activity. Weddington was particularly active in the Equal Rights Amendment effort and in the appointment of more women to federal positions. 45 linear feet.

Special Adviser--Inflation
These files represent Alfred Kahn's service as adviser to the President on Inflation and Chairman of the Council on Wage and Price Stability, to which he was appointed on October 25, 1978. 45 linear feet. Unprocessed and not available for research.

Special Assistant for Hispanic Affairs
The Office of Hispanic Affairs, created in the summer of 1979, was headed by Esteban Torres. The office provided information to the Hispanic community and access to the federal government for the Hispanic community on the topics of housing, education, economic development, and employment. 35 linear feet.

Assistant for Communications
Gerald Rafshoon served on the White House staff from July 1, 1978, to August 14, 1979. With Rafshoon's appointment, responsibilities in three areas--speech-writing, press advance work, and radio and television liaison--were transferred out of the press secretary's domain. Rafshoon was particularly concerned with "long-range" attempts to clarify and reinforce the "themes of the Presidency" and coordination of "communications plans" to promote administration initiatives. 34 linear feet.

Special Assistant for Ethnic Affairs
Stephen R. Aiello's appointment as Special Assistant to the President for Ethnic Affairs was announced on January 3, 1980. 30 linear feet. Unprocessed and not available for research.

Assistant to the President and Director of the White House Staff: Alonzo McDonald
McDonald assumed his White House duties as part of the extensive August, 1979, staff reorganization. 25 linear feet. Unprocessed and not available for research.

Special Assistant for Health Issues
Peter Bourne's files include material on the 1976-77 transition, national and international health and drug issues, and the World Hunger Working Group. 22 linear feet.

Special Assistant for Information Management
Richard Harden began the administration as Special Assistant to the President for Budget and Organization. Among his responsibilities was coordinating White House implementation of zero-base budgeting. On December 28, 1977, he was appointed Director of the White House Office of Administration and Special Assistant for Information Management. 20 linear feet.

Counselor to the President on Aging
Nelson Cruikshank served as Counselor to the President on Aging from January 1977, until April 1980, when he was replaced by Harold Sheppard. Richard Conn, a detailee from the department of Labor, served as assistant to both. The Counselor on aging served as the principal White House adviser on all issues dealing with the elderly and was the White House liaison with the Federal Commission on Aging. 16 linear feet.

Special Assistant to the President: Martha "Bunny" Mitchell
Bunny Mitchell served as a Presidential adviser on minority issues and was liaison with civil rights groups and the District of Columbia. 13 linear feet.

Assistant to the President: James Schlesinger
These files were created when James Schlesinger was adviser to President Carter on energy matters before the creation of the Department of Energy, of which Schlesinger became the first Secretary. 11 linear feet.

Advisers for Jewish Affairs
Ed Sanders served as Adviser for Jewish Affairs from July 1978, until early March 1980, when he was succeeded by Al Moses, who served until the end of the administration. The office addressed the concerns of American Jewish leaders, organizations, and individuals on such issues as United States aid to Israel, the Middle East peace treaties, and Jewish emigration from the Soviet Union and Eastern European nations. 10 linear feet.

Special Assistant to the President: Joseph Aragon
On February 2, 1977, Joseph Aragon was directed by the President to conduct a ten-day study on the mission and structure of the administration. Aragon also served as liaison to the Hispanic community. 9 linear feet.

Special Adviser for Science and Technology
Frank Press's files are limited to his role as adviser to the President and do not include files from his directorship of the Office of Science and Technology policy. The files of Lawrence H. Linden, an OSTP senior policy analyst, are included in the open material. 8 linear feet.

Special Counselor on Inflation
Robert Strauss held a number of positions during the Carter administration, but these files deal only with his specially-assigned responsibilities concerning inflation during mid-1978. 7 linear feet.

Senior Advisor the the President: Hedley Donovan
Serving from August 1979, to August 1980, Hedley Donovan's role was to provide advice based on his lengthy journalistic experience. He also assisted in the creation and development of The President's Commission for a National Agenda for the Eighties and A Study of United States Foreign Policy Objectives and Priorities. One linear foot.

Assistant to the President: Tim Kraft
Tim Kraft worked in the 1976 Carter campaign and then dealt with political matters in the White House until his 1979 departure to become campaign manager of the 1980 Carter-Mondale campaign. 7 linear inches.

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