It is extremely important that researchers employ an adequate form of footnote citation. A clear, consistent form of citation will assist the Carter Libary staff in finding the document for a researcher who wishes to reexamine it or for other researchers who wish to see it. Regardless of footnote style, each citation should contain the following elements:

  • Type of document
  • Names of sender and recipient or title of document
  • Date of document
  • Folder title
  • Box Number (note: box numbers sometimes change, and items should never be identified only by box number)
  • Collection title
  • Jimmy Carter Library


  • White House Central File, Subject File:

    Memo, Bob Lipshutz and Stu Eizenstat to President Carter, 3/23/79, “CA 7 Ex.” folder, Box CA-14, WHCF-Subject File, Jimmy Carter Library.

  • White House Central File, Name File:

    Letter, Reid Bondurant to President Carter, 2/15/77, “Bondurant” folder, WHCF-Name File, Jimmy Carter Library.

  • Correspondence Tracking

    Letter, Sharon Slepicka to Eugene Eidenberg, 8/29/80, File No. 077387, Box 211, WHCF-Correspondence Tracking, Jimmy Carter Library.

  • White House Staff Office Files:

    Memo, Jody Powell to Frank Moore, 6/22/77, “Memoranda—Moore, Frank, 1/28/77-6/22/77 [CF, O/A 55]” folder, Box 46, Jody Powell’s Files, Jimmy Carter Library.

  • Donated Historical Material:

    List, Organizations Endorsing SALT II, 11/9/79, “Carter Administration Efforts” folder, Box 3, George D. Moffett Collection, Jimmy Carter Library.

  • Federal Records:

    Bob Kuttner’s Position Description, “Staff Descriptions” folder, Box 1, Records of the National Commission on Neighborhoods, RG 220, Jimmy Carter Library.

  • Oral Histories:

    Hedley Donovan Interview, 8/14/80, White House Staff Exit Interviews, p. 10, Jimmy Carter Library.

  • Audiovisual Materials:

    Film, “Bill Sign; Rhodesia Chrome,” 3/18/77, 87/00360-7M-0330, U.S. Naval Photographic Center Collection, Jimmy Carter Library.

    Audiotape, “Remarks of the President upon Arrival at Orly Airport,” 1/4/78, PRESUS Tape No. 522, White House Communications Agency Collection, Jimmy Carter Library.

  • Photographs:

    Please use the following credit line: Courtesy: Jimmy Carter Library.

Citing Materials from the Internet

From Columbia Guide to Online Style :

To cite files available on the WWW, give the author’s name, last name first (if known); the full title of the work, in quotation marks; the title of the complete work (if applicable), in italics; any version or file numbers; and the date of the document or last revision (if available). Next, list the protocol (e.g., “http”) and the full URL, followed by the date of access in parentheses.


Carter, Jimmy. “State of the Union Address 1978.” Jimmy Carter Library and Museum. 21 Jul. 2001. (7 Jul. 2002).

“The Crown of St. Stephen.” Jimmy Carter Library and Museum. 6 Sep. 2001. (15 Mar. 2002).